Employment Opportunities

The Palm Springs International Film Society is a non-profit 501 (c)(3) organization which produces the Palm Springs International Film Festival and Palm Springs International ShortFest in conjunction with year round community and member programming.  Film Society and Festival team members are dedicated to providing the best experience to our festival attendees, filmmakers, and film society members.  If you enjoy working collaboratively on a team, thrive in a high-paced environment and are dedicated to providing excellent customer service, we'd love to have you as part of our team.

Resumes are accepted for posted positions only.  Please submit resume and cover letter to Employment@psfilmfest.org with the title of the position in the subject line.

2020 PALM SPRINGS INTERNATIONAL FILM FESTIVAL

GUEST RELATIONS COORDINATOR

Reports to: Artistic Director
Part to full-time temporary | November through January | Some evenings and weekends required

Position Summary
The Guest Relations team is the primary point of contact for filmmakers and industry guests attending the Palm Springs International Film Festival. GR staff assists with travel planning, arranges accommodations, facilitates ticket and credential requests, and provides general hospitality support for guests. The GR team is also the conduit to the larger festival staff for information about attending filmmakers. The goal of the GR staff is that our guests have the best possible festival experience, and team members must be organized, detail-oriented, and committed to providing excellent customer service for all guests.   Under the direction of the GR Manager, each GR Coordinator is responsible for a group of festival guests and works with those guests from the invitation stage through post-festival follow up. Ideal candidates are able to efficiently maintain correspondence with a guest load of 100+, tactfully balance guest needs and festival protocols, and keep internal festival records up to date.

Elements of the position include
Pre- Festival:

  • Act as the primary Festival contact for assigned guests, communicating regularily via email and phone
  • Input all guest information into FileMaker Pro guest database
  • Research flight costs and enter into database
  • Create and send invitations to attend the festival and hospitality offer letters
  • Maintain correspondence with all assigned guests
  • Schedule and coordinate filmmaker's availability with programming to facilitate filmmakers attending their respective screenings
  • Work with guests to get Hospitality Forms completed; transfer collected information to database
  • Book domestic & international flights for invited guests
  • Coordinate hotel reservations
  • Communicate ground transportation needs to Ground Transportation Manager
  • Gather credential photos from guests and prep for Credentials team
  • Track and record filmmaker ticket requests
  • Keep database updated with guest attendance dates and details
  • Send travel and accommodations confirmations to guests
  • Keep guests informed of festival activities, updates and changes
  • Work with GR staff to create credential needs lists
  • Provide guests with proper attendance directions, Q&A protocol, arrival instructions, etc.
  • Communicate travel, security, special needs for guests to programming, production, and theater operations teams
  • Work with GR Assistant to generate individual guest itineraries and welcome packets

During the Festival:

  • Greet guests as they arrive at the Guest Business Center
  • Distribute credentials, welcome packets, and gift bags
  • Work with GR Manager and Assistant to process walk up filmmaker/industry accreditations
  • Work with GR Assistant to send out event reminders to guests
  • Work with Ground Transportation team to arrange return airport runs
  • As needed, greet guests at theaters and be present for red carpet arrivals
  • Attend and assist at events and parties as necessary
  • Serve as point person for all assigned guests

Post Festival:

  • Reconcile guest attendance/hotel dates in database
  • Finalize outstanding reimbursement payments
  • Confirm all guest costs are entered in the database
  • Participate in department wrap meeting
  • Revise job description and timeline
  • Write thorough wrap report  

Abilities required

  • 2 years of progressive related experience in fast paced environment
  • Ability to work independently and cooperating with a large team
  • Experience managing large database
  • Working knowledge of Filemaker Pro, Microsoft Office products, and Google products
  • Excellent interpersonal, written, verbal and negotiating skills
  • Strong organizational skills with ability to prioritize
  • Ability to work under pressure, meet deadlines, and adapt to changes
  • Candidates must be able to sit and stand for extended periods
  • Experience dealing with confidential information
  • Professional appearance and demeanor
  • Personal car for travel preferred
  • Must be willing to work evenings and some weekends as required

PUBLICATIONS COORDINATOR

Reports to: Artistic Director
Part to full-time contract | Mid-October 2019 to January 3, 2020

Position Summary

The Publications Coordinator is responsible for coordination of all elements for three publications, Desert Sun guide, souvenir book, and Film Awards book. This involves tracking and all content including ads, sponsor content, film details, page content, letters, photographs, indexes, etc. This person will also be responsible for tracking all edits/changes and facilitating proofs. The Publications Coordinator reports directly to the Artistic Director and coordinates content with many departments.

Elements of the position

  • Manage receipt of ads, articles, credits, film blurbs, photographs, sponsor content, etc. from festival staff
  • Oversee and track all editing changes, ensuring they are made by designer(s)
  • Work with Artistic Director and designer to develop style sheet
  • Develop and communicate pagination
  • Oversee selection of photos for all publications
  • Ensure accuracy and update all staff/volunteer listings, credits and non-film theater events for inclusion in program
  • Communicate with multiple staff members regarding deadlines and outstanding content
  • Create and provide staff with publications timeline and deadlines to meet print production schedules
  • Manage proofs and all press checks for publications
  • Manage film blurb assignments on behalf of Director of Programming and provide style sheet
  • Coordinate proofing process
  • Compile list of acknowledgements and indexes
  • Serve as primary liaison with all designers and printers

Abilities Required

  • Previous publications experience required
  • Able to work well under pressure and meet deadlines
  • Candidates must be willing longer hours, evenings, and some weekends during proofing process and deadlines
  • Must have detailed organizational skills and follow-up etiquette
  • Strong communication, organization and interpersonal skills
  • Excellent computer skills and proficiently navigate the following: Adobe Creative Cloud, Excel, Word and Google platforms.
  • Superb writing, editing and proofing skills
  • Must we able to work nights, weekends, and be flexible with time around publications deadlines

PRINT PRODUCTION COORDINATOR

Part to full-time temporary | October through January

Position Summary
The Print Production Coordinator is the central liaison and coordinator for all creative service projects including but not limited to signage, media outlet ads, step & repeats, tickets, passes, brochures, general marketing collateral, invitations. 

This position reports to the Marketing and Communications Coordinator and maintains close communication with the Artistic Director and other Festival management.  The position is highly detailed and deadline focused.  Ability to work under pressure, navigate multiple projects, and manage a budget is a must.  Candidates should have design experience and be able to communicate print specifications, design elements and changes to designers clearly and concisely.

Elements of the position include

  • Collaborate with all departments regarding print needs; communicate deadlines and advise on material and display options to meet budget
  • Establishes and implements design and format standards and processes to produce consistent and high quality results
  • Create and maintain comprehensive print production tracking spreadsheet for marketing and operations
  • Manage and track magazine, newspaper and other print ads; design and or coordinate with designers to meet deadlines.
  • Oversee print production budgets
  • Write print specifications, research vendors and manage print quotes; keep detailed file of quotes received
  • Liaise with graphic designers, printers, sign companies and others to produce collateral; submit final designs in accordance with vendor requests
  • Assist in final proofs to ensure contents are correct and that all changes and corrections have been made prior to printing; get final proofs approved by requestor
  • Responsible for completing and submitting purchase orders for all creative service payments
  • Quality assurance: Ensures timely, accurate delivery of products and services
  • Maintain close and continual communication with Sponsorship and Marketing departments to obtain timely information on sponsorship elements for inclusion in print products being produced
  • Communicate print deadlines clearly to all departments; act as primary contact between Festival and print firm
  • Coordinate on-site signage placement and delivery for specific events including but not limited to the Film Awards Gala, Opening Night, and Closing Night
  • Create and/or manipulate collateral designs 

Abilities required

  • 2 years of progressive related experience in fast paced environment
  • Comprehensive knowledge of Adobe Creative Cloud, specifically Photoshop, Illustrator, and InDesign
  • Must be comfortable in outside and inside production environments
  • Must be able to lift 50 lbs and install small to large signage projects
  • Excellent interpersonal, written, verbal and negotiating skills
  • Thorough knowledge of publications and print specifications
  • Strong organizational skills with ability to prioritize
  • Experience dealing with confidential information
  • Comfortable working in production environment
  • Some weekends and after hours work required

PALM SPRINGS INTERNATIONAL FILM SOCIETY

There are currently no year-round employment opportunities available.

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