About Us
Employment Opportunities
The Palm Springs International Film Society is a non-profit 501 (c)(3) organization that produces the Palm Springs International Film Festival and Palm Springs International ShortFest in conjunction with year-round community and member programming. Film Society and Festival team members are dedicated to providing the best experience to our festival attendees, filmmakers, and film society members. If you enjoy working collaboratively on a team, thrive in a high-paced environment, and are dedicated to providing excellent customer service, we'd love to have you as part of our team.
Resumes are accepted for posted positions only. Please submit a resume and cover letter to Employment@psfilmfest.org with the title of the position in the subject line.
PALM SPRINGS INTERNATIONAL FILM SOCIETY
Available Temporary Positions:
Production Manager
Job Summary(Seasonal, Part to Full-Time Position)
We are seeking a highly organized and detail-oriented Production Manager to join our team at the Palm Springs International Film Festival. This role is responsible for overseeing the logistics, setup, and smooth operation of all festival venues, events, and production needs. The ideal candidate will have experience in event production, excellent leadership skills, and the ability to work efficiently under pressure. This position requires a hands-on approach, coordinating with multiple teams to ensure a successful festival experience for staff, filmmakers, and guests alike.
Employment Dates: November 26, 2024 through January 24, 2025
Pay range: $26.00 - $30.00 per hour
Housing not included
Elements of the position include:
- Record, track, and transport all staging materials to/from festival venues, including printed materials, office supplies, beverages, sponsor products, equipment, and furniture.
- Plan and execute the setup of festival satellite offices, screening venues, and lounges, coordinating move-ins, furniture rentals, office supplies, and venue prep.
- Order and manage all production materials: furniture, lighting, signage, tents, heaters, production vehicles, etc., ensuring cost-effectiveness and timely delivery.
- Track and report budget expenditures to the Managing Director, ensuring all costs remain within approved limits.
- Assist in coordinating and staging select special events including Opening Night, Closing Night, Talking Pictures Presentations, Awards Brunch, and other high-profile festival events.
- Manage the daily production schedule: oversee production crew, coordinate step-and-repeat setups and breakdowns, stage sets, deliveries, and handle daily maintenance tasks.
- Ensure safe and correct product delivery by being on-site for scheduled deliveries and overseeing logistics.
- Update the Filmmaker Pro database with production notes, stage sets, and materials for historical records and future planning.
- Collaborate with Operations to coordinate venue load-ins, including signage placement, tents, stanchions, red carpets, venue manager and volunteer tables, strikes, line control, guest/staff parking, and any special requests.
- Ensure venues and festival areas are well-maintained and safe; anticipate needs for rain protection, trash maintenance, organization, traffic patterns, and crowd control.
- Maintain and manage production vans, tracking gas expenditures and ensuring vehicles are in good condition.
- Pick up and deliver meals for production staff and crew as needed.
- Label and track equipment and furniture to ensure proper returns to pre-festival locations post-event.
- Maintain organized storage units and record inventory regularly for efficient festival operation.
- Ensure sustainability efforts are met, such as waste management and eco-friendly materials when possible.
- Communicate with internal departments, vendors, and volunteers to ensure smooth operations.
- Other duties as assigned.
Abilities required:
- Professional appearance and demeanor, with excellent communication and interpersonal skills.
- Ability to prioritize tasks and work efficiently in a fast-paced environment.
- Strong leadership skills with the ability to direct and supervise a team of workers, both paid and volunteer.
- Ability to solve problems quickly and manage last-minute changes while remaining calm under pressure.
- Proficient computer skills for record-keeping and tracking; experience with FileMaker Pro or other logistics software is a plus.
- Strong collaboration skills, working closely with various teams, vendors, and external partners.
- Ability to lift 30 pounds and be comfortable being on your feet most of the day.
- Must have a reliable vehicle for transportation.
- Must be an experienced driver over 25 years of age, with comfort in driving a cargo/moving van.
- Flexibility to work extended hours, including weekends and possible holidays.
- Knowledge of safety regulations and health standards, including first aid/CPR certification (preferred).
- Strong organizational skills with attention to detail for budget tracking, inventory, and resource management.
Box Office Co-Manager
Job Summary(Seasonal, Part to Full-Time Position)
The Box Office Co-Manager will ensure a hospitable, smooth and efficient operation of the Box Office department. They are responsible for monitoring the ticketing system, tracking daily sales, ticket account management and fulfillment, while also supervising and directing box office staff. This role is highly visible and interacts with guests, sponsors, vendors, customers, and multiple Festival departments.
Employment Dates: November 18, 2024 through January 17, 2025
Pay range: $26.00 - $28.00 per hour
Housing not included
Elements of the position include:
- Hire, schedule, train, and oversee box office staff for 6-7 venues
- Maintains a professional appearance
- Responds to written and verbal inquiries
- Maintains supplies and equipment for box office staff.
- Resolves customer complaints and issues regarding ticket sales and seating
- Work in conjunction with the Theater Operations team and Managing Director to update ticket & pass allocations to reflect event sales
- Accurately build and create elements in ticketing system
- Other duties as assigned
Abilities required
- 2-3 years of similar experience
- Knowledge and experience in supervisory and management practices
- Candidate must have the ability to work with the public and possess conflict resolution skills
- Candidate must be able to successfully handle multiple priorities in sometimes high stress situations
- Position requires the ability to accommodate a flexible schedule, including evenings, weekends, and holidays, as well as being able to perform in a fast paced, dynamic work environment
- Excellent interpersonal, written and verbal communication skills
- Strong organizational skills and experience with confidential information
Credentials Manager
Job Summary(Seasonal, Part to Full-Time Position)
Supervise and Manage the Credentials Department to maintain a smooth operations coinciding with the mission and goals of the Palm Springs Film Festival.
Employment Dates: November 4, 2024 through January 17, 2025
Pay range: $24.00 - $28.00 per hour
Housing not included
Elements of the position include:
- Manage the creation, printing, and distribution of all festival passes including: Purchased passes, Industry, Guest, Media, Sponsor, Staff, Student and volunteer badges.
- Gather customer information and input into database
- Be on-site during peak operating hours
- Manage and distribute information to pass holders
- Work with operations team to schedule pass pick-up dates, times, locations
- Supervise, train and direct Credentials Assistant to perform similar duties
- Schedule and supervise volunteers to assist with administrative tasks
- Collect and re-size photos for passes
- Issue replacements or invalidate lost and/or stolen passes
- Maintain inventory and supplies
- Respond to and resolve customer complaints and issues regarding passes
- Other duties as assigned.
Abilities required
- Good knowledge of customer service and selling methods
- Knowledge and experience in supervisory and management practices
- Excellent interpersonal, written and verbal communication skills
- Strong organizational skills and experience with confidential information
- Experience with a reserved seat ticketing system; implementing and monitoring sales and promotions
Executive Assistant
Job Summary(Seasonal, Part to Full-Time Position)
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our Director. The Executive Assistant will play a crucial role in ensuring the smooth operation of our programs and events. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to thrive in a fast-paced, high-pressure environment.
Employment Dates: November 18, 2024 through January 17, 2025
Pay range: $26.00 - $30.00 per hour
Elements of the position include:
- Manage the Director's schedule, including scheduling meetings, appointments, and events, and ensuring they are well-prepared for each engagement.
- Maintain a high level of professionalism and confidentiality
- Assist in the planning and execution of related events, including tracking logistics, guest lists, and RSVPs.
- Prepare and edit documents, presentations, and reports as needed.
- Handle general administrative tasks, such as phone calls, email correspondence, and purchase orders
- Support the Operations department as needed
- Proofread all materials before they are distributed
- Create and distribute internal communications
Abilities required:
- Proven experience as an executive assistant or similar role
- Excellent communication skills, both written and verbal
- Exceptional organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Google Workspace).
- Strong attention to detail and ability to maintain confidentiality
- Ability to work effectively under pressure and meet deadlines
- Flexibility to adapt to changing priorities and tasks
- Able to work weekends and holidays if needed
Ground Transportation Coordinator
Job Summary(Seasonal, Part to Full-Time Position)
The Ground Transportation Coordinator is part of the Festival Guest Relations team and manages all ground transportation for 200+ guests that may include filmmakers, producers, cast members, industry professionals, and media. Ground transportation includes pick-ups and drop offs at various airports including LAX, Ontario, and Palm Springs as well as local travel to/from venues and interviews.
Employment Dates: December 2, 2024 through January 24, 2025
Pay range: $23.00 per hour
Housing not included
Elements of the position include:
- Respond to and schedule constantly changing requests for pick-ups and drop offs
- Recruit and train approx. 25 volunteer drivers
- Manage and schedule all drivers to ensure all ground transportation requests are met and procedures followed.
- Monitor car fleet, maintain cleanliness, and gas expenditures.
- Work with Volunteer Coordinator to hold a ground transportation volunteer meeting prior to the festival.
- Assemble volunteer packets; create/update policies & procedures.
- Obtain needed permits from airports regarding parking; confirm pick-up locations at all airports.
- Create signage for vehicles and volunteers based on needs
- Maintain organization system for car keys, sign in/out sheet, etc
- Set up accounts with local gas station and car wash to ensure volunteer drivers can easily use services
- Maintain transportation log and track all requests in Filemaker and other shared documents
- Work collaboratively with guest relations team to monitor flights and transportation changes
- Develop relationship with care services and arrange if needed for VIP guests
- Work with the Guest relations Manager to develop policy and procedure when using car services such as Uber, Lyft, and Taxi when needed
- Arrange for delivery/pick-up of vehicles before/during/after Festival
Abilities required
- 2 years of progressive related experience in fast paced environment
- Must be highly organized and detail oriented
- Ability to work independently and as part of greater team
- Ability to manage complicated, detailed schedule
- Working knowledge of Microsoft Office products, Google products, and Filemaker Pro
- Experience managing and scheduling volunteers
- Excellent written and verbal communication skills
- Experience dealing with confidential information
- Professional appearance and demeanor
- Valid driver license; personal car for travel preferred
- Must be 25 years of age to operate vehicles
Lounge Hosts
Job Summary(Seasonal, Full-Time Position)
The Lounge Hosts will oversee the Passholder Lounge at the Palm Springs International Film Festival. This exclusive lounge is a space for higher-end passholders to relax between films, enjoy sponsored snacks, and browse festival materials. The Lounge Host is responsible for creating a welcoming environment, managing lounge amenities, and ensuring the space runs smoothly throughout the day. Additionally, the host will manage the lounge's music, playing selections from a provided laptop and speaker system.
Employment Dates: December 26, 2024 through January 14, 2025
Pay rate: $21.00 per hour
# of positions: 2
Housing not included
Elements of the position include:
• Serve as the main point of contact for passholders in the lounge.
• Greet and engage passholders, providing excellent customer service and addressing any questions.
• Maintain a clean, organized, and well-stocked lounge with snacks, beverages, and festival print materials.
• Assist with food and alcohol service as needed.
• Work closely with the Sponsorship and Development team to ensure that all sponsored goods are displayed in accordance with sponsor requirements.
• Manage the lounge’s music system (laptop and speakers), ensuring a pleasant ambiance.
• Monitor lounge traffic, maintaining a comfortable and inviting atmosphere.
• Work closely with volunteers to ensure smooth operations.
• Enforce festival policies and ensure the safety and comfort of guests.
Abilities required
• Must be 21 years or older.
• RBS Certification (preferred).
• Prior experience in hospitality, customer service, or event hosting. (preferred)
• Ability to work some nights, weekends, and extended hours during the festival.
• Strong communication skills—both written and verbal.
• Professional appearance and demeanor.
• Experience managing and scheduling volunteers (preferred).
• Ability to work independently and as part of a larger team.